Privacy Policy
1. Introduction
Welcome to Omnimise, a platform operated by EQUANIMITY CAREER SOLUTIONS PRIVATE LIMITED.
Registered Office: House #73, Near New Bus Stand, Latehar Hsgii, Latehar, Jharkhand, India – 829206
This Privacy Policy explains how Omnimise collects, uses, stores, protects, and shares your personal data when you use our website, portfolio services, document vault, employer recruitment platform, and related offerings. We adhere to the requirements of:
- India Digital Personal Data Protection Act, 2023 (DPDP Act)
- EU General Data Protection Regulation (GDPR – Regulation (EU) 2016/679)
- UK GDPR & Data Protection Act 2018
- US Privacy Laws including CCPA/CPRA and applicable state laws
- Applicable Aadhaar, PAN, UAN, and DigiLocker regulatory guidelines
If you do not agree with this Privacy Policy, please discontinue use of our Services.
2. Applicability & Principles
Omnimise adheres strictly to the following principles:
- Lawful, fair, and transparent processing
- Purpose limitation
- Data minimization
- Accuracy
- Storage limitation
- Security and confidentiality
- Accountability
By accessing or using our website or services, you consent to the collection, processing, storage, and transfer of your personal data in accordance with this Privacy Policy and applicable laws.
3. Information We Collect
"Personal Data" means any information that can identify you directly or indirectly.
A. Account & Profile Information
- Full Name
- Email Address
- Password (securely hashed)
- Mobile Number
- Firebase UID
- Avatar / Profile Photo
- Bio / About Section
- Social Links & Custom Links
- Portfolio Roles
B. Authentication & Security Information
- OTP / Reset Tokens
- Access Tokens (encrypted)
- Vault PIN (encrypted)
- Social Login IDs
- Session Logs and Device Activity
C. Personal & Contact Information
- Current Address
- Permanent Address
- Emergency Contact Details
D. Academic & Professional Information
- Education Details
- Employment History
- Salary Data
- Projects, Certifications & Achievements
- Portfolio Roles
E. Government & Financial Identifiers
- Aadhaar Number
- PAN Number
- UAN (Universal Account Number)
- DigiLocker Authenticated Documents
- Government-issued IDs
- Salary Slips & Employment Records
F. Documents Stored in Omnimise Vault / Drive
- Academic Certificates & Transcripts
- Government Identity Documents
- Employment Proof & Offer Letters
- Financial Documents & Salary Slips
- Portfolio Documents
- Any other files chosen by the user
G. Employer & HRTMS Data
If you register as an employer or recruiter on the Omnimise HRTMS platform, we also collect:
- Organization name, logo, and KYC verification documents
- Recruiter/HR professional contact details
- Job descriptions and screening criteria
- Candidate interaction logs, interview schedules, and feedback records
- Audit trails of all data access and actions performed on the platform
Employer access to candidate vault data is strictly subject to explicit candidate consent and is logged in full.
H. Automatically Collected Usage Information
- IP Address
- Browser Type and Operating System
- Date, Time, and Approximate location inferred from IP address
- Device Information
- Website Navigation Logs
4. Third-Party Account Integrations
Omnimise allows users to connect third-party platforms such as GitHub, LinkedIn, Dribbble, SoundCloud, LeetCode, Codeforces, HackerRank, Instagram, Twitter (X), Facebook, Figma, Behance, and similar services ("Connected Accounts").
A. Access & Permissions
We access only limited profile/public information as permitted by you during authentication. We do not access private messages, passwords, or sensitive personal data from these platforms.
B. Token Storage
Access tokens are stored securely in encrypted form and used solely to provide the requested integration features.
C. Revocation
You may revoke access to any connected account at any time through your Omnimise account settings or directly from the third-party platform.
D. Google API Services & User Data Policy
When you sign in or authenticate with Google, Omnimise requests access only to basic Google profile information (your name, email address, and profile photo) strictly for user authentication, verification, and account creation.
Google Limited Use Compliance: Omnimise’s use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.
We do not sell Google user data, do not use Google user data for targeted advertising, and do not use Google user data to train generalized artificial intelligence (AI) or machine learning (ML) models.
5. Purpose of Processing
We process your personal data to:
- Create and manage digital portfolios
- Enable secure document storage and vault management
- Verify identity where required
- Provide profile-based career and pre-screening services
- Enable employer sharing of profiles (only with explicit user consent)
- Support employer recruitment workflows through the HRTMS platform
- Improve website functionality and user experience
- Communicate service updates, notifications, and promotional content (opt-out available)
- Prevent fraud, misuse, and ensure platform security
- Comply with applicable legal obligations
We do not sell or rent personal data for advertising purposes.
6. Legal Basis for Processing
6.1 EU & UK GDPR
We process personal data under:
- User Consent – especially for sensitive identifiers (Aadhaar, PAN, UAN)
- Contractual Necessity – to provide Services you have signed up for
- Legal Obligations – to adhere to applicable regulations
- Legitimate Interests – security, fraud prevention, service improvement
You may withdraw consent at any time by contacting [email protected].
6.2 India – Digital Personal Data Protection (DPDP) Act, 2023
Under the DPDP Act 2023, EQUANIMITY CAREER SOLUTIONS PRIVATE LIMITED acts as the Data Fiduciary, and you act as the Data Principal. We process personal data solely for lawful, specified purposes with clear and informed consent. As a Data Principal, you have the following enforceable statutory rights:
- Right to Access Information: Summary of personal data processed and identities of third-party fiduciaries with whom data is shared.
- Right to Correction & Updating: Correct, complete, or update any inaccurate personal identifiers.
- Right to Erasure: Request deletion of your personal data when the processing purpose is served.
- Right to Withdraw Consent: Withdraw your consent at any time (withdrawal does not affect the lawfulness of processing carried out prior to withdrawal).
- Right to Nominate: Nominate an authorized surrogate to exercise rights in the event of death or incapacity.
- Right of Grievance Redressal: Seek swift resolution from our designated Grievance Officer, or escalate to the Data Protection Board of India (DPBI).
Grievance Officer: [email protected] (Response within 24–48 hours)
6.3 United States – CCPA / CPRA & State Privacy Laws
California residents and individuals covered under applicable US state privacy laws have the following rights:
- Right to Know & Access: Request details on categories and specific pieces of personal data collected.
- Right to Deletion: Request permanent deletion of personal data.
- Right to Correction: Request correction of inaccurate personal information.
- Do Not Sell or Share: Omnimise does not sell personal information, and does not share personal information with third parties for cross-context behavioral advertising.
- Limit Sensitive Data Processing: Omnimise processes sensitive identifiers solely to provide requested verification and vault services.
- Non-Discrimination: You will receive equal service and pricing without discrimination for exercising any privacy rights.
Submit requests to [email protected] with subject: "US Privacy Rights Request"
7. Cookies & Analytics
Omnimise uses cookies and third-party tracking tools including:
- Google Analytics – including Display Advertising, Demographics & Interest Reporting, and Google Display Network Impression Reporting
- Meta Platforms (Facebook Pixel) – to measure advertising effectiveness
- Mixpanel – to analyze product usage and engagement
These tools help us analyze website traffic, measure marketing effectiveness, improve user experience, and understand engagement trends.
EU/UK users will see a cookie consent banner. You may manage preferences through browser settings or opt out of Google Analytics at tools.google.com/dlpage/gaoptout.
8. Data Security
Because Omnimise processes highly sensitive identifiers, we implement reasonable and industry-standard safeguards including:
Aadhaar, PAN, and UAN numbers are never publicly displayed, never shared without legal requirement, and stored in masked or encrypted format at all times.
Data Breach Notification
In the event of a data breach affecting user information:
- EU/UK supervisory authorities notified within 72 hours where required
- Indian authorities notified per DPDP Act timelines
- Affected users informed via email or platform alerts
AI & Machine Learning (LLM) Data Handling
Omnimise may utilize AI-assisted features (such as automated resume formatting, skill matching, and credential summarization) strictly to provide and optimize services requested by you.
- User document vault files, private credentials, and personal notes are never used to train public or foundational third-party AI models without your explicit opt-in consent.
- AI inference processing occurs in isolated, ephemeral environments that adhere to strict encryption and confidentiality standards.
9. Data Sharing & Disclosure
We may share limited personal data with:
- Cloud Hosting Providers – for infrastructure and service delivery
- Payment Processors – for billing and transactions
- Analytics Providers – Google Analytics, Meta, Mixpanel
- Verified Employers (HRTMS) – only when users explicitly authorize access via the platform
- Government Authorities – only when legally required
Portfolio or profile data is shared with employers only when users explicitly authorize such sharing. All employer data access is logged in an immutable audit trail.
We do NOT sell personal data, monetize Aadhaar/PAN/UAN, or publicly expose sensitive identifiers.
Business Transfer
In the event of a merger, acquisition, or asset transfer, user data may be transferred as part of business assets. We ensure continued protection consistent with this Privacy Policy.
10. International Data Transfers
Omnimise operates globally and your data may be transferred outside your country of residence.
- For EU/UK users: transfers rely on Standard Contractual Clauses (SCCs) and the UK Addendum
- For India users: transfers adhere to restrictions under the DPDP Act and government notifications
11. Data Retention & Account Deletion
We retain personal data:
- As long as your account remains active
- For up to 5 years from last interaction, or as required by applicable law
- Until a valid deletion request is received and processed
Government-issued identifiers are retained only as long as necessary for verification and legal purposes. Upon account deletion, documents are permanently deleted and backups are securely purged per our retention schedule.
Employer HRTMS data, including candidate interaction records and audit logs, is retained for a minimum of 3 years or as required by applicable employment and data protection laws.
User Account & Data Deletion Instructions
You have full sovereignty over your data and may request account deletion at any time:
- Self-Service: Navigate to Account Settings inside your Omnimise profile and select Delete Account.
- Direct Request: Email [email protected] with the subject line "Account Deletion Request" from your registered email address.
- Purging Timeline: Upon verification of your request, your profile, document vault files, and linked account tokens are permanently wiped from our production databases within 30 days.
12. Your Rights & Choices
Subject to applicable law, you may exercise the following rights:
Relevant Supervisory Authorities:
- EU: edpb.europa.eu
- UK ICO: ico.org.uk
- California AG: oag.ca.gov/privacy
- India: Data Protection Board (when operational per DPDP Act)
To exercise any of these rights, contact: [email protected]
13. NDNC / Communication Authorization
By using Omnimise, you authorize us to contact you via Email, Phone Calls, or SMS for service updates, notifications, and promotional offers.
This authorization applies even if you are registered under DND / NDNC / NCPR, for up to 365 days from your registration date.
14. Children's Privacy & Child Safety
Omnimise is not intended for minors. We do not knowingly collect personal data from:
- Children under 13 years of age (United States)
- Children under 16 years of age (European Union)
- Individuals under 18 years of age (India) without parental or legal guardian consent
If we become aware that data has been collected from a minor without appropriate consent, we will delete such information promptly. By using Omnimise, users confirm they meet the applicable minimum age requirement.
15. Links to Third-Party Websites
Our platform may contain links to external websites. Omnimise is not responsible for the privacy practices or content of any third-party services. We encourage users to review the privacy policies of any third-party platforms they visit.
16. Changes to This Policy
We may update this Privacy Policy periodically without prior notice. Updates will be posted on www.omnimise.com with a revised date. Continued use of Omnimise after changes constitutes acceptance. Users are encouraged to review this policy regularly.
17. Governing Law
This Privacy Policy is governed by the laws of India. Disputes are subject to arbitration under Indian law and the exclusive jurisdiction of courts in Bengaluru, Karnataka, India.
18. Contact & Grievance Redressal
EQUANIMITY CAREER SOLUTIONS PRIVATE LIMITED
Designated Officer: Data Protection & Grievance Redressal Officer
Registered Office: House #73, Near New Bus Stand, Latehar Hsgii, Latehar, Jharkhand – 829206, India
Working Office: 007 - #380, Sukruthi Shree Apartment, Whitefield, Bengaluru, Karnataka – 560067, India
Website: www.omnimise.com
Email: [email protected]
Grievance inquiries and privacy requests are acknowledged within 24–48 hours and resolved within 7 to 30 business days in compliance with the DPDP Act 2023 and GDPR.
Questions? Contact us at [email protected]
© 2026 OMNIMISE (An Associate of EQUANIMITY CAREER SOLUTIONS PRIVATE LIMITED). All rights reserved.